Step-by-step guide to build a Health and Safety Site File

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Step-by-step guide to build a Health and Safety Site File

Step-by-step guide to build a Health and Safety Site File

Overview

Without a health and safety file, contractors working on sites in South Africa face severe criminal offenses along with numerous costly liabilities which result from damages as well as hazards on work sites.

Many companies may not know what to include in their health and safety files, and for this reason it is crucial to provide a step-by-step guide to build a health and safety site file.

Safety files, as they are also known more commonly, contain records of data which is developed by project supervisors specifically for end-users with close adherence where health and well-being standards are concerned.

The safety file severs numerous functions, with one being a source of health and safety references for peer contractors as well as workers who must conduct repairs, maintenance, and demolitions.

This document, or record, protects employers from any type of liability which results from criminal offenses apart from proving compliance with the Occupational Health and Safety Act and Regulations.

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Safety Site File Requirements

The South African law is especially critical regarding health and safety files. The Occupational Health and Safety Act (85 of 1993) requires that all contractors as well as subcontractors have a safety file.

Although this safety file is site specific according to the safety specifications of the client, there are, however, certain documents which must always be contained in this file.

Relevant Regulations

The file must include all relevant regulations such as a copy of the Occupational Health and Safety Act and the applicable Construction Regulations, where work is to be performed on a construction site by contractors. These include, but is not limited to:

Safety File Checklist – South Africa

Employers are advised to seek professional help in compiling a safety file to ensure that there is consistent compliance. Various specifications which are proposed by clients will govern the file compilation process, however, the file index will remain the same under the law.

The information below relates to the Occupational Health and Safety checklist for South Africa where the safety file is concerned:

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